Assistant Production Manager & Facilities Manager

  • Full Time
  • Chicago

Website Chicago Children's Theatre

Chicago Children’s Theatre has an immediate opening for a talented, passionate, committed Assistant Production Manager & Facilities Manager (APM/FM). This core staff member will be a team member serving both the Production department & Facilities-Operations of CCT.

This is an early-career opportunity to gain exposure and skill development throughout several aspects of our progressive & visionary non-profit arts organization.

Essential Functions

  • Coordinate with the Director of Production, General Manager, EDU full-time staff, part-time technical supervisors, & other members of the management team in planning & supporting resourcing for productions, tours, educational programs, special events, & facility management.
  • Work with the Director of Production & part-time technical supervisors in the management & scheduling of all aspects of the production season including:
    • Onboarding paperwork, payroll & AEA paperwork for all artists & show staff.
      Budgets, purchases, & reconciliation of spending.
    • Contracts with AEA, USA, SDC, & non-union artists & show staff.
    • Production calendars & production meetings (including attendance & note taking).
    • Supporting Stage Management in setting up rehearsal spaces, and backstage areas.
    • Attending scenic, lighting, sound, props and costume install, focus, and work calls, both with and separately from the Director of Production, to assist tech crews in accessing the building, tools, and materials.
    • Attending technical rehearsals (APM / FM will not be obligated to attend all technical rehearsals but will share the onsite presence commitments with the Director of Production.)
    • Setting up and overseeing tech tables, power, and other needs for technical staff during the rehearsal process.
    • Assisting with setting up the theatre seating and cleaning the theatre space to prepare it for audiences.
    • Managing artist hospitality during rehearsals and tech, including ordering food for first rehearsal and snacks for tech rehearsals.
    • After productions open, working alongside the Director of Production to maintain the quality of the physical production, accomplishing work notes in the various departments as production items break or change.
    • Supporting access performances at CCT, including setting up additional seating, TVs, lighting and sound as needed.
    • The APM/FM will be part of a two-person full-time Production team (alongside the Director of Production) and will have the opportunity to deeply integrate with all of CCT’s production operations.
  • Supporting various CCT Education programs with production needs, including but not limited to:
    • Setting up and running simple lighting/sound systems for classes and camps
    • Mentoring a summer intern/apprentice in technical theatre basics
    • Helping with very basic set installations during summer cam
  • Supporting load in/out for various offsite events, serving as a ‘stage manager’ or ‘production manager’ for benefits and other CCT collaborations on an as-needed basis
  • Oversee facility, scene shop, and equipment rentals in coordination with the General Manager and Director of Production. Responsible for meeting a small annual revenue goal tied to space rentals, and will assist in ensuring room resets are completed.
  • Respond in real time to the evolving nature of operating our West Loop facility.
  • Perform standardized preventative maintenance procedures to ensure that machines & mechanical systems continue to run smoothly and efficiently.
  • Perform basic inspections, testing, and technical support on all operational technology & equipment as needed.
  • Troubleshoot simple lighting, plumbing & mechanical problems.
  • Secure facilities & maintain grounds for the purpose of minimizing property damage, loss, & liability.
  • Respond to emergency situations as needed during & after hours, nights, & weekends for the purpose of resolving immediate safety concerns.
  • Coordinate with other department’s relevant information as needed for the smooth operation of each company event.
  • Collaborate with the General Manager to review proposed modifications, alterations, and capital improvements to the facility and grounds.
  • Provide administrative support to Production & Facilities/Operations departments
  • Participate in discussing, influencing and implementing CCT’s vision around equity, diversity, inclusion and justice, continuing to improve working conditions, foster inclusive processes, and increase diversity of all kinds, both onstage and off.
  • Other duties as assigned.

Knowledge, Skills, & Activities:

  • Utilize outstanding collaborative & time management skills along with the ability to prioritize a wide range of competing demands.
  • Knowledge &/or excitement to explore the function & maintenance of various mechanical & technical equipment & related software.
  • Knowledge of equipment commonly found in a theatre facility (e.g scene shop, rigging, lighting, sound, house & stage areas, etc.).
  • Knowledge of technical theatre practices.
  • Skill &/or excitement to explore efficiently using common hand & power tools.
  • Skill in &/or excitement to explore supervisory practices & techniques for assigned staff & holistic theatre management.
  • Exhibit exceptional discretion in dealing with highly confidential information.

Minimum Qualifications:

  • The ideal candidate will have some experience at the academic or early career level in stage management, production management, or both. The job doesn’t require an extensive background in any of the technical theatre fields, but the candidate should have working knowledge of the basics – things like what tools are used for scenic construction, how to read ground plans, elevations, and lighting, sound and costume plots, differences between different lighting fixtures and cable types, etc.
  • The ideal candidate would feel equally comfortable taking out the trash as they do running a production meeting. The nature of this job will mean that it will oftentimes be both very hands-on, as well as very managerial.
  • Ability to work changing & irregular shifts in all weather conditions as needed.
  • Ability to work with a wide range of internal & external personalities in a professional & congenial manner, including an enthusiasm for working with children and youths.
  • Demonstrated ability to deal with ambiguous and uncertain situations and take positive actions to ensure the best quality operation is delivered daily.
  • A good work ethic.
  • An abundant curiosity to learn & a willingness to assist.
  • A sense of humor!

Working Environment:

CCT’s performance space at 100 S Racine Ave, in the West Loop, is a flexible 140-seat blackbox theatre. The grid is 12′ and is accessible from ladders or scaffolds. CCT is an AEA company and works regularly with union designers and directors, as well as a part-time seasonal staff of technical supervisors who help implement designs. In addition to producing 3-4 MainStage productions a year, CCT runs classes and camps year-round out of the theatre space. CCT’s standard work week is Monday-Friday, 9a-5p, primarily onsite at 100 S Racine Ave, with the option to work days remote as permitted by work tasks. Because of the nature of this position, the APM / FM will regularly be asked to work weekend tech rehearsals, openings, or attend early/late calls as required.  Occasional lifting (up to 50 lbs individually), carrying, pushing &/or pulling, climbing & balancing, stooping, kneeling, crouching &/or crawling. Occasional hazardous conditions that may require special protection &/or special safety precautions. Occasional transport, installation, &/or strike of scenery, props, costumes, lights, & sound. A valid drivers license and working vehicle is highly preferred.

Instructions to Apply:

Please send either a written statement of interest or a link to a brief (1-3 minute) video-recorded statement of interest and a professional resume to jobs@chicagochildrenstheatre.org.
In your statement of interest (whether video or document), please address the following:
1. Introduce yourself with your name and pronouns and tell us what you would like us to know about yourself as an artist/person!
2. Explain briefly why you feel that this job and this company is a great fit for you!
No calls please. The position is immediately available for hire.
Chicago Children’s Theatre is committed to equity, diversity, inclusion and justice in our organization and our community, and thus we seek a broad spectrum of employees. We strongly encourage and welcome applicants who are Black, Indigenous or People of Color, as well as those who are from other underrepresented communities. AA/EOE

Chicago Children’s Theatre is strongly committed to increasing equity, diversity and inclusion in our audiences, our programs and in all of our hiring for staff, artists, and recruiting of board members. CCT is committed to a future where our theatre is a home for all people, all families, and is truly reflective of our community. We are also committed to providing a work environment that is free from discrimination. CCT prohibits discrimination in employment against any employee or job applicant because of that person’s race, color, creed, religion, ancestry, sex, national origin, disability, genetic information, age, sexual orientation, gender identity, gender expression, marital status, familial status, veteran status, status with regard to public assistance, membership in a local human rights commission or any other legally protected status.

To apply for this job email your details to jobs@chicagochildrenstheatre.org

Pay Rate/Range*: Salary (mid $40k range) based on experience plus benefit package including health insurance (100% employer paid for employee), 401k with partial employer match, and a generous vacation and paid holiday schedule.