Artistic Coordinator

Marriott Theatre is committed to cultivating and preserving a culture of inclusivity for its staff, creative teams, casts, musicians, crew members and audiences, and is committed to achieving a diverse workforce and discrimination-free environment. We welcome the uniqueness that any candidate can bring to our organization in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. We welcome candidates that help us build and maintain an anti-racist and anti-oppression environment, and who help prioritize joy in the production process. Applicants of diverse, underrepresented backgrounds are encouraged to apply.

The Marriott Theatre is currently accepting applications for the role of Artistic Coordinator. This is a full time position. Please see below for the complete job description, desired experience, and application requirements. 

ARTISTIC COORDINATOR  JOB DESCRIPTION

Marriott Theatre is looking for an Artistic Coordinator. This role will be responsible for coordinating and facilitating several areas including: casting, social media, marketing, and additional administrative duties. Reporting to the Associate Artistic Director and Artistic Director, this position will be a key representative of the Artistic Team both out in the community and within Marriott Theatre.

Casting:

– Primarily responsible for coordinating the casting of both mainstage and TYA  productions in such a way as to promote and maintain artistic excellence.
– Attract the best artists to Marriott by creating and maintaining relationships with actors, agents, and other casting directors.
– Creating lists of local and national actor ideas for each upcoming production.
– Maintaining a database of actors and agents
– Running all day-of logistics for auditions – including scheduling, set up, and staffing of readers, monitors, and accompanists.
– Attending all open calls, appointments, and callbacks.
– Seeing theatre productions in the Chicagoland area.
– Become an active contributor to casting discussions.
– Updating the Audition portion of the website with up to date and accurate information.

Social Media & Marketing: 

– Creating content for Instagram, Facebook, and Tik Tok
– Managing social media accounts: Facebook, Instagram, and Tik Tok
– In conjunction with production office, coordinate email marketing content creation
– Coordinating media events with the PR team and being the day of representative for Marriott.
– Coordinating photographers / videographers for photo call and the filming of productions
– Edit and distribute photos and videos for press and marketing

Artistic Engagement:

– Support Marriott’s season planning process by reading scripts, scouting productions nationally, and brainstorming ideas of playwrights, plays, directors, designers, and actors.
– Serve as a spokesperson for the team internally and externally on artistic matters, at the direction of the Artistic Director and Associate Artistic Director.
– Attend first rehearsals, production meetings, on stage rehearsals, tech, previews, and at other times in the production process as needed.

Ad Hoc Duties:

– Coordinating the collection of opening night ticket requests
– Stage managing concerts

Preferred Experience and Skills:

– Experience as a casting professional
– Experience with Airtable software
– Experience with Google suite
– A rich knowledge of local and national actors and theatres
– Highly detail-oriented
– Able to juggle multiple projects at one time
– A self starter who can follow through and keep track of many projects
– Ability to implement processes for organization and date collation
– Social Media, Marketing and Photo editing skills
– Knowledge of and experience with Musical Theatre.

Required Skills:   

– Integrity and discretion
– Commitment to leading with Equity, Diversity and Inclusion principles
– Outstanding interpersonal and communication skills – characterized by the ability to listen, speak and communicate effectively to different groups of people

Communication Flow: 

Position reports to the Artistic Director and Associate Artistic Director