Finance Coordinator

FINANCE COORDINATOR

Steppenwolf Theatre Company is seeking candidates for the full-time position of Finance Coordinator. The Finance Coordinator Supports the Finance Department with the routine functions of accounts payable; check runs; creating the payroll register; monitoring and reporting on bank account activity; compliance with government licenses, fees and reports; and the administrative support of the team and two Board Committees associated with the department. This role reports to the Finance Manager and collaborates with the Director and Associate Director.

Areas of Responsibility:

Maintain and Monitor Accounts Payable and Execute Weekly Check Run

·         Oversee and organize the receiving and distribution of payable invoices, including prioritizing invoices to ensure on time payment

·         Create new and maintain current vendor files in NetSuite

·         Process payment requests weekly

·         Apply corrections to A/P sessions, as advised by Finance Manager

·         Cut and organize A/P checks for signature and coordinate the distribution of payment checks

·         Monitor volume of weekly invoice processing, tracking invoices to log those which were past due and/or paid on time; follow-up on unpaid invoices

Prepare Biweekly Payroll Register

·         Process Payroll Biweekly, issue final checks and vacation payouts, distribute paper checks if run

Monitor Banking Activity

·         Provide Banking support by monitoring activity, including incoming/outgoing ACH payments and wire transfers

·         Issue the daily Cash Dash summary of banking activity to Leadership

Execute Schedule of Licenses and Fees/Government Reports and Forms

·         File parking and sales tax returns

·         Maintain schedule of licenses, fees and taxes to track timing and spending

·         Prepare and distribute 1099s

·         Prepare and Distribute W-2s

Provide Administrative Support for Finance Committee and Associated Board Committees

·         Support the Finance Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes

·         Support the Audit Committee with calendar appointments for meetings, tracking of RSVPS, distribution of meeting materials and taking of minutes

·         Provide Administrative support for the Finance Department on various projects

Completes Other Duties as Assigned

Desired Qualifications:

The ideal candidate will hold a BA degree in Administration or Finance or have equivalent experience. Experience in Microsoft Systems and NetSuite; understanding of performing arts management preferred.

Compensation:

This is a Full Time Position with a salary range of $47,339-$52,073 per year with excellent benefit package, including medical, dental, vision insurance, short-term and long-term disability insurance, life insurance, vacation pay, paid sick time, personal days, Ventra transit benefit program, employee assistance program and 401(k) matching retirement program.

How to apply:

Interested candidates should submit a cover letter, resume and three references by following this link.

Steppenwolf’s Mission:

Steppenwolf strives to create thrilling, courageous and provocative art in a thoughtful and inclusive environment. We succeed when we disrupt your routine with experiences that spark curiosity, empathy and joy. We invite you to join our ensemble as we navigate, together, our complex world. steppenwolf.org, facebook.com/steppenwolftheatre, twitter.com/steppenwolfthtr and instagram.com/steppenwolfthtr.

Steppenwolf’s Core Values: Ensemble; Innovation; Cultural Citizenship

NO PHONE CALLS OR EMAILS PLEASE

Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.