Accounting Manager

Position Summary

The Accounting Manager is a position that consistently interprets, implements, and supports Auditorium policy and organization goals. The position prepares or reviews entries and reconciliations with accuracy and timeliness. Ability to meet deadlines, both internal and external, is key to success. The Accounting Manager is responsible for ensuring consistent implementation of controls and procedures pertaining to accounting and finance. The Accounting Manager works with the CFO on matters regularly pertaining to period-end close and financial reporting but also expanding into budgets, analysis, and forecasting. The Accounting Manager managing the workflow of the Department is critical to managing the timeliness and accuracy of its work, which impacts numerous other individuals, departments, and stakeholders.

The responsibilities of our Finance & Accounting Department is on a trajectory to expand over the next twelve months. The CFO intends to hire a candidate who is interested to master the main areas described below; then, future opportunities will become available to grow your career, including expanding the role with responsibilities centering on planning & analysis, budgeting, and leading ad hoc projects.

A passion for the performing arts and our National Historic Landmark theater is critical for a candidate. Prior experiences in the performing arts and/or at a tax-exempt organization will be prioritized.

In terms of department and organizational fit, traits which the CFO is seeking include (but are not limited to):

A candidate who possesses a strong technical accounting foundation;
A candidate who is accountable for deadlines and supporting others meeting their deadlines;
A candidate who is naturally curious to understand how and why things work the way that they do; and
A candidate who is committed to continuous improvement.

1. Financial Reporting – 28%

Manages the day-to-day accounting operations and supports month-end closing activities including reconciliations.
Prepare and present accurate monthly, quarterly, and annual financial reports for CFO and Executive Leadership Team.
Ensure transparency and clarity in reporting for stakeholders, internal and external. • Assist with financial reports and internal controls for various departments and operations. • Support CFO managing audit and compliance filings, including GAAP financial audit and IRS Form 990 filing.

2. Internal Controls & Compliance – 16%

Establish and enforce strong internal financial controls and ensure compliance with relevant laws, regulations, and tax-exempt best practices. • File timely the Auditorium’s monthly Sales & Use Tax and Amusement Tax reporting with city and state. • File timely the Auditorium’s year-end 1099 reporting with both vendors and the IRS.
Leverage past experiences to introduce and discuss potential control improvements.

3. Team Leadership & Collaboration – 6%

Collaborate with department heads (Programming, Production, Marketing, Development, etc.) to align financial and operational planning. • Foster a positive, inclusive, and collaborative work environment across all levels of the organization.

Identify and implement process improvements to increase efficiency and accuracy in accounting process. Follow up and provide resolution to all issues related to financial matters. • Provide support to the accounts payable and payroll data entry process; responsible for the journal entries that accurately reflect amounts and business events which the financial statements include.

4. Contributed Funds, including Grants & Fund Accounting – 12%

Oversee processes for managing contributed income reporting (e.g., grants, donations, sponsorships).
Reconcile data between contributed income sub-ledger and the general ledger
Ensure proper financial tracking and reporting of restricted and unrestricted funds for significant grant-funded capital projects.
Knowledge of Salesforce CRM system (and Tessitura) to support contributed income a plus.

5. Earned Income – 20%

Record weekly ticket sales entries in the general ledger;
Record concessions sales and cost of goods sold entries in the general ledger; support General Manager and Operations overseeing and controlling inventory levels.
Approve and review settlement statements to present to CFO for second-level of approval. Initiate wire transfers once CFO authorizes payment of amount per settlement statement.
Prepare settlement entries in the general ledger: first, recording entries to reflect Box Office Settlement statements; then, recording entries to reflect the finalization of settlement statements (whether for presented events or events with our third-party business partners).
Coordinate with cross-functional departments (e.g., box office, programming and production) to ensure accurate and complete revenue and expense recognition.
Knowledge of Ticketmaster and AXS ticketing systems supporting earned income a plus.

6. Understanding Costs and Spending – 12%

Understand the design of the internal financial statements; understand how journal entry transactions map to the financial statements.
Validate that account coding received in the accounts payable process accurately reflects the underlying business transaction; understand if/when edits in the accounts payable process are applicable.
Support budget owners with timely distribution of departmental financial reports.
Assume responsibility for fixed assets accounting, including tracking spending for individual projects as well as validating depreciation expense in the financial statements.

7. Technology – 6%

Demonstrate a strong proficiency using Microsoft Excel, including (but not limited to): pivot tables, pivot charts, INDEX/MATCH (or XLOOKUP), V/HLOOKUP, IFERROR, SUMIFS, conditional formatting, concatenating text strings, cell and workbook protections, algorithms, what-if analysis, forms, importing .csv or .txt files, etc.
General understanding of accounting software, including the underlying application controls that are integral to our control environment. Prior experience with Sage Intacct a plus.
Possess an awareness of current technological trends in the accounting world; share ideas to leverage technology to improve the quality and efficiency of reporting financial data and metrics.