The ideal candidate for this new position will possess direct experience advancing and presenting bands, comedians, and other touring artists. Substantive knowledge of the theatrical production process (particularly for musicals), strong interpersonal and communication skills, and a keen attention to detail are also tremendous assets.
DEPARTMENT – Production
DIRECT REPORTING – Vice President of Productions (VPP) and/or Production Manager (PM)
WORKS CLOSELY WITH – VPP, PM, Vice President of Programming & Sales (VPS), Production Associate, and other Production Staff; Finance, Human Resources and Operations Staff; and Creative, Technical and Production Team Members
POSITION STATUS & SCHEDULE – full time exempt; generally 8-9 hour days Monday-Friday; extended hours on presented event days and during tech for in-house productions; some weekends, nights and holidays
COMPENSATION – Annual salary with excellent benefits package including health, paid time off, and 401k. Salary range is $35,000-$50,000; salary and title to be commensurate with expertise and experience.
HIRE DATE – as soon as June 3 for the right candidate
POSITION SUMMARY – Our new team member will be largely focused on contracting, advancing and presenting touring artists, including bands, vocalists, dance companies, and comedians. The new team member will also contribute to the daily operations and administration of the production department in support of the overall mission, artistic vision, and fiscal sustainability of the company. This shall include the work with touring shows as well as in-house productions of subscription series musicals and plays. Duties will include management of employees, vendors, contracts, riders, schedules, and facilities.
· Update company-wide and departmental calendars and schedules with relevant details regarding touring shows.
· Request improvements to pertinent equipment, supplies, and facilities; upon approval, ensure fulfillment of such requests.
· Execute contracts with select seasonal vendors for RiverEdge Park (i.e. house audio package, staff parking).
· When needed by Vice President of Programming & Sales (VPS), determine compatibility and cost of touring artist contract/rider provisions (i.e. facility and technical specifications, band/orchestra needs, hotel accommodations, transportation, hospitality) to help determine cost of show and compatibility of the show with the applicable venue.
· After VPS has reached an agreement with a touring artist’s agent and received the contract, read and edit the contract. Contract/rider edits may include: attachment of venue rider; agreed upon expenses; facility and technical specifications; severe weather, force majeure, cancellation and insurance clauses; artist availability for promotions; merchandise terms; ticket scaling; and area exclusivity.
· After touring artist’s contract and rider are edited, obtain internal signatures on these documents, return them to VPS for submission to the artist’s agent, and distribute them to relevant production personnel.
· Prepare check requests for touring artist payments.
· Advance all non-technical aspects of touring shows with artist management and fulfill these needs as required by tours; communicate with the person assigned to the technical advance for each show to ensure continuity of advance details.
· Hire and coordinate with vendors to supply catering, hospitality, air and ground transportation, hotel accommodations, PA/runners, and atypical artist security to ensure needs of touring artists are met per agreement with artist management.
· Prepare and distribute preliminary and final versions of the event/production sheet for each touring show.
· Purchase and prepare dressing room hospitality and other items on touring artist riders that are not supplied by a caterer.
· Communicate with other staff as needed to compile evidentiary records for expense-based settlements of touring shows.
· Communicate with Accounting staff as needed to request and receive any cash requirements for touring shows.
On event days for touring shows, provide onsite coverage from load-in through load-out to act as presenter/purchaser representative for any issues that may arise including severe weather response; to direct any onsite support staff such as PA/Runners; to work with onsite support staff (when applicable) to facilitate catering service, set up and strike artist hospitality, and coordinate transportation; to partner with the Development staff and artist management to facilitate VIP events with the artists; to mediate between Audience Services staff and artist management to provide artist comps and backstage passes; and to guide the Security staff in their work to maintain a safe and secure backstage perimeter.
On event days for touring shows, execute show settlement with artist management and issue applicable artist payments.
Shortly following event days for touring shows, email settlement documents to VPS for submission to artist’s agent, receive and reconcile outstanding expenses and/or trade value usage, approve event payroll, and complete the show file.
For in-house productions, read show reports, show schedules, and venue schedules to identify and resolve challenges.
For in-house productions, provide on-site support during load-ins, tech, previews, and load-outs.
For in-house productions, provide production support for PR events, educational events, and new play development.
With VPP and Production Associate, write and execute contracts and riders for in-house production/creative teams.
With Company Management and Production Associate, acclimate visiting artists to the area and facilitate related travel, housing, and artist care needs.
With VPP and PM, facilitate growth of the production staff and cultivate professional development opportunities.
With VPP and PM, provide mentorship and work direction to Production Associate and production interns as needed.
Coordinate with Production and Operations staff to maintain and improve production facilities (i.e. office space, storage space, rehearsal space, performance space, guest artist apartments, scene shop, property shop, costume shop, wig shop).
Collaborate with Safety Committee and Production staff to develop, implement and administer safety programs to advance occupational health and safety policies, equipment purchases and maintenance, training, and certifications.
Uphold strict confidentiality and professionalism with regard to current and future productions, casting, design, staffing, budgets, salaries, fees and all other sensitive aspects of the production process.
In addition to the duties listed above, ACCA expects the following of each employee: adheres to ACCA’s policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets productivity standards; participates in ACCA events as needed or required; and completes other duties as assigned.
REQUIRED EXPERIENCE, SKILLS and ABILITIES
· Direct experience presenting touring shows, with a minimum of 5 years in production management or touring event management/presentation or 8 years in adjacent theatre management field(s)
· Superior written and verbal communication, organization, time management, and diplomacy skills
· Adept computer and accounting skills including knowledge of Microsoft Word, Excel, and Outlook
· Capacity to approach challenges and stressful situations in a calm, decisive, creative, and personable manner
· Keen ability to work independently and collaboratively in a fast paced, detail-critical environment
· Stamina to work in a variety of environments, including outdoors in occasionally inclement weather
· Ability to manage an irregular schedule including nights, weekends, and some holidays – especially during summer
PREFERRED EXPERIENCE, SKILLS and ABILITIES
· Broad knowledge of theatrical production and the ability to facilitate large, musical theatre productions
· Knowledge of occupational health and safety protocol, standards and laws
Involvement in the construction and/or renovation of facilities
ACCA is an Equal Opportunity Employer committed to creating a diverse and inclusive environment, and applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability status, marital or familial status, veteran status, or any other characteristic protected by law. ACCA encourages people of all backgrounds to apply, including people of color, women, LGBTQ individuals, people with disabilities, veterans, and others who are eager to help us achieve our vision of a diverse and inclusive community.
Please submit a cover letter and resume with exactly two references using the online job application.
Or mail/drop off to: Aurora Civic Center Authority, ATTN: Rose Quealy, 8 East Galena Blvd., Suite 230, Aurora, IL 60506
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