Education Coordinator

  • Part Time
  • Chicago

Website Court Theatre

The professional theatre in residence at University of Chicago

Job Summary

The Court Education Program Coordinator will play a critical role in supporting both the Court Education Director and Program Manager in delivering high quality programming by assisting the department’s leadership with the management of day-to-day program administration tasks. Successful candidates will be mission-driven with a passion for the arts and supporting the delivery of arts education to Chicago’s youth. This a part time (~20hr/week) position reporting to the Education Director.

Please be aware that programs take place at locations throughout Chicago’s South Side in Chicago high schools, at Court Theatre on UChicago’s campus, as well as virtually in alignment with social distance restrictions in accordance with UChicago and the regulatory requirements of public school partners. UChicago is closely monitoring the COVID-19 public health situation. As a result, timelines referenced as well as the location of work (e.g. virtual or in person) may be subject to change based on local health recommendations and requirements and feedback from the university as well as school partners.

Additional Responsibilities

  • Supports department leadership in ensuring that Court Education Initiative (CEI) mission, values, guidelines, policies and procedures are implemented and maintained by all teaching artists and contracted staff.
  • Supporting the execution of administrative processes, including the scheduling of residencies across the Artists in the Schools (AIS) programs with partner schools in collaboration with teaching artists and partner schoolteachers.
  • Supporting the Education Program Manager in scheduling regular planning meetings with partner schools and teaching artists on an ongoing basis, ensuring that all teaching artists are on track with planning requirements and deadlines in connection with planning meetings with partner schools.
  • Maintains expense and project timeline tracking (when appropriate), as well as the timely and current upkeep of the department’s general calendar.
  • Acts as the liaison between partners and department leadership to schedule both virtual and in person meetings and to respond to general inquiries, the pulling of reports or other documentation, and maintaining department records within the team drive.
  • Working with the education team to create and maintain comprehensive project documentation (e.g. meeting agendas and notes, residency or event-related documents etc.)
  • Reviews processes and procedures for daily operations of the Artists in the Schools program to make recommendations to the Education Program Manager for needed/appropriate changes to advance program efficiency.
  • Maintains accurate record of supply related expenses for all arts educators in connection to the Artists in the Schools residencies and providing receipts (as appropriate) for the above transactions.
  • Performs other related work as needed.

Preferred Qualifications

Education:

Undergraduate degree at a four-year accredited university. BA or BFA in Arts Education, Arts Administration or a related field preferred.

Experience:

At least two years of experience in some form of arts related administration, preferably within education or youth programs.
Previous experience working directly with schools and educators.
Demonstrated project management skills.
Experience working well both independently and as part of a team.
Technical Knowledge or Skills:

Proficiency with Microsoft Office and Google Suite
Expense tracking
Project and timeline planning and tracking.
Proficiency with excel and/or google sheets and similar information gathering formats (e.g. airtable or gantt chart).

Preferred Competencies

·       Strong communication skills, including developing external communication documents for a wide range of audiences and effectively addressing stakeholder concerns and inquiries through phone or email correspondence.

·       Demonstrate the ability to manage multiple projects and to navigate shifting and competing priorities with patience and diplomacy.

·       Proactive team member who works to anticipate problems and to consider solutions to solve them in collaboration with leadership and/or peers.

·       Enthusiasm for working in a collaborative artistic environment with artists, educators, and youth.

·       Cultural competence; celebrate diversity and inclusion.

Application Documents

·       Resume (required)

·       Cover letter (required)

·       Three references (preferred)

About the Unit

Court Theatre is the professional theatre of the University of Chicago, dedicated to innovation, inquiry, intellectual engagement, and community service. Functioning as the University’s Center for Classic Theatre, Court and its artists mount theatrical productions and audience enrichment programs in collaboration with faculty. These collaborations enable a re-examination of classic texts that pose the enduring and provocative questions that define the human experience.

Court Theatre is committed to engaging, with equity and intention, the communities of which we are a part: the South Side of Chicago, the University of Chicago, and the local and national theatre community, including Court’s own staff, freelance technicians, and guest artists.

Court is dedicated to being an anti-racist organization and creating an environment where people of marginalized identities can feel safe and flourish.

For more information about the theater, visit www.courttheatre.org.

Instructions to Apply:

External applicants can go to this listing and click the blue Apply button to submit materials. Search University Staff Opportunities, Posting # JR18390

To apply for this job please visit www.uchicago.edu.

Pay Rate/Range*: ~$20/hour with benefits
Organization Email Contact: info@courttheatre.org