Production Assistant

  • Full Time
  • Chicago

Drury Lane Theatre

Drury Lane Theatre provides top quality productions fueled by creativity, insight, and innovation. We offer the opportunity to encounter contemporary works, embrace the power of traditional productions, and explore boundaries of reimagined classics. Our mission is to provide the Chicagoland community with a theatrical venue to experience the power of theatre, touching the hearts and the minds of our audiences.

Drury Lane Theatre produces the highest quality theatrical experience that immerses and supports our artists and audiences in the exploration of what it means to be human and to experience the transcending power of the performing and visual arts.

We provide a home for our staff and artists that embraces a broad definition of diversity, encompassing all characteristics that make individuals and groups different from each other.  We encourage diversity in thought, ideas and perspectives and offer respect in words and actions for all.

We believe in the impartial and fair treatment of everyone, offering access, opportunity and advancement for every individual, working to eliminate the barriers that have prevented full participation for all.

We strive to create environments in which every individual or group is welcomed, respected, supported, valued and able to fully experience and participate in this transformative art form.

Position Reports To: Managing Director and Associate Artistic Director

Position Purpose and Objectives

Under the direct supervision of the Managing Director and Associate Artistic Director, the Production Assistant is responsible for tasks that support Drury Lane Theatre’s daily, monthly and long-term operations and drive the exciting process of producing live theatre.  This position is responsible for tasks that are both administrative and intuitive.

Specific Job Responsibilities

1.      Assuring all artist contracts are completed, signed, and submitted appropriately; all payments are made accurately and on time; all benefits are accurate and received by unions by their due date.

2.      Processing, coding and submitting vendor invoices and check requests; assuring they are paid on time an appropriately.

3.      Tracking and submitting to HR all new hire paperwork and keeping accurate records.

4.      Filing and tracking rehearsal, audition, production, travel, and casting expenses ensuring reporting is accurate.

5.      Working with the Managing Director to assure that the daily administrative function of the Production Department and upcoming productions are on track, meeting all goals and deadlines.

6.      Attending load ins, technical rehearsals and previews as determined by Managing Director to assist with overseeing the production process.

7.      Creating and updating production calendars to manage short- and long-range deadlines for all productions and events.

8.      Attending and recording minutes for all production and department meetings, assuring minutes are shared in a timely manner and accessible for future referral.

9.      Reserving and assuring payment for audition spaces audition pianist and audition reader. Putting together all necessary paperwork needed for auditions.

10.  Managing production rental materials (librettos and orchestra books) when necessary and facilitating their return.

11.  Working with the Managing Director on special projects that support and drive the daily, monthly and long-term processes of the theatre.

General Job Functions

·       Strong attention to detail and the capacity to focus in a fast paced and fluid situation.

·       Strong aptitude to listen and communicate with a diverse group of individuals with differing needs.

·       Excellent and proven ability to problem-solve efficiently and effectively.

·       Understanding the practice of professional behavior within the work environment and willingness to learn, grow and work as part of a team.

·       Proven ability to manage change productively and professionally.

·       Willingness to accepting direction and a desire to achieve goals-both set by you and your supervisors-completing assigned tasks in a timely manner.

·       Arriving at work promptly and regularly, managing personal work flow effectively and independently.

·       Availability to work nights and weekends as needed.

Experience and Knowledge Required

·       2-3 years previous experience working in an office setting

·       Proven Proficiency with Microsoft Office with a strong background in Excel, Word, and PowerPoint as well as Google applications

·       Proven organizational and time management skills

·       High level of emotional intelligence

·       Desire to learn about producing theatre

·       Reliable transportation to and from Oakbrook Terrace

·       Must be vaccinated and boosted

Work Environment:

·       Office environment: sitting at a desk working/typing on a computer-60%

·       Moving throughout the facility-40%

Drury Lane Theatre & Events is an Equal Opportunity Employer.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Instructions to Apply:

Please send resumes directly to S.chacon@drurylane.com

To apply for this job email your details to s.chacon@drurylane.com

Pay Rate/Range*: $40,000