Overview

Lookingglass Theatre Company, a nationally recognized ensemble theatre company located in Chicago Illinois, seeks a Production Coordinator. Lookingglass Theatre is an Equal Opportunity Employer.

General Job Description:

The Production Coordinator will assist the Production Manager in the day-to-day operations of the Production Office including keeping accurate records of Production finances and contracts, providing support for artists and productions and events, both in the Water Tower Waterworks and offsite, and giving clerical and other office support to other projects managed by and/or affiliated with the Production Department.
Responsibilities include:
• Maintain and improve Production Office records and systems, including but not limited to expenses, cash advances, payroll, reconciliations, financial databases and show databases.
• Process/correct weekly time sheets for hourly employees and other support staff and communicate any adjustments in cast/crew payments to the business office
• Reconcile expense reports with the business office no fewer than four (4) times each year.
• Book travel and housing for Lookingglass affiliates.
• Manage Production Ventra cards, and Lyft account
• Serve as primary resource and point of contact for out of town artists
• Maintain Company Calendar, including approving room reservation requests.
• Generate, manage and distribute contracts for: AEA and NonEq actors, stage management, crew, understudies, and assistant designers.
• Provide Production-related support in company-wide events, i.e. Gglasserquerade, Season Kickoff, and semi-annual Artistic Retreats.
• Coordinate per show dry cleaning.
• Create Understudy program stuffers
• Maintain SM supplies inventory
• Production Intern interviews and hiring
• Provide support for facilities and vendor appointments as needed
• Manage amenities needs for any offsite rehearsal locations
The ideal candidate will possess the following qualifications:
• 3 or more years of administrative or clerical support experience
• Excellent knowledge of Excel and Outlook
• Excellent written and verbal communication
• 3 or more years of theatrical experience
This position is full-time nonexempt with a salary of $29,500. Benefit package includes health insurance, generous vacation, and paid holiday schedule. Position is occasionally required to work evenings and weekends.
Qualified applications should send a cover letter, resume, 3 references to Sarah Burnham, Production Manager, at sburnham@lookingglasstheatre.org. Please include Production Coordinator in the subject line. Applications will be accepted through January 22, 2020. No phone calls please.

Instructions to Apply:

Qualified applications should send a cover letter, resume, 3 references to Sarah Burnham, Production Manager, at sburnham@lookingglasstheatre.org. Please include Production Coordinator in the subject line. Applications will be accepted through January 22, 2020. No phone calls please.

To apply for this job email your details to sburnham@lookingglasstheatre.org

Pay Range: $29,500. Benefit package includes health insurance, generous vacation, and paid holiday schedule.