Associate Managing Director

Website Northwestern University

Associate Managing Director, Wirtz Center for the Performing Arts

Job ID: 45833
Location: Evanston, Illinois

Department: SoC Wirtz Center for Perf Arts
Salary/Grade: EXS/7

Job Summary:
The Wirtz Center for the Performing Arts at Northwestern seeks a skilled and experienced administrator to support the Managing Director and Assistant Dean and Executive Artistic Director in overseeing the operations of a busy, multi-venue arts center that showcases the work of Northwestern’s award-winning faculty, staff and students as well as visiting artists.  The Associate Managing Director oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the Wirtz Center (Evanston and Chicago locations) & in coordination with the faculty and leadership in the School of Communications as well as central offices such as HR, Budget, Facilities, IT, & Provost. The Associate Managing Director will represent the Wirtz Center on internal & external business affairs & is viewed as an expert resource regarding the Center’s administrative affairs.

Specific Responsibilities:

Budget:

  • Prepares materials for annual budget planning such as analysis, budget performance reports & year-end close data.
  • Provides updated budget estimates & account research.
  • Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
  • Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
  • Ensures that the program/project meets associated revenue & expense goals.
  • Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.
  • Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
  • Plans & implements annual budget process.
  • Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
  • Approves funds reallocation within budget as necessary & appropriate.

Analysis, Statements & Reporting:

  • Creates daily, monthly &/or annual analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, etc.
  • Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
  • Assists with monthly/quarterly/annual journal entries, reports and statements
  • Maintains, and updates financial models and analysis.

Administration:

  • Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
  • Operationalizes goals & objectives; ensures that resources are created or obtained.
  • Manages customer service; creates associated practices & procedures & metrics to measure success.
  • Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
  • Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc.
  • Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
  • Participates in developing IT strategy to meet the mission & needs of program/project.
  • Ensures necessary hardware, software & network infrastructure technology services are appropriated from central or internal IT.
  • Drafts and executes contracts for artists.
  • Serves as company manager, arranging travel and expenses for artists from outside the Chicago area.
  • Participates in season selection process.
  • Works with rights holders to secure rights for selected productions.

Facilities & Regulatory Compliance:

  • Manages all key distribution and inventory for the Wirtz Center.
  • Serves as the main contact for building maintenance requests and regular upkeep.
  • Manages Capital budget and expenditures.
  • Serves on Safety Committee.
  • Oversees development & implementation of processes & procedures for all safety, security & compliance programs.
  • Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
  • Oversees creation &/or implementation of associated training.

Human Resources:

  • Responsible for hiring all work study and temporary employees.
  • Serve as department contact for Human Resources issues.
  • Manages implementation of human resource programs, policies, procedures & talent management lifecycle & related mentoring & training.

Grants &/or Awards:

  • Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
  • Completes post award accounting.
  • Modifies grant budgets.
  • Reviews, forecasts, and budgets grants performance
  • Closes grants.

Training:

  • Assists with training of new staff members
  • Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

Supervision:

  • Supervises temporary, part-time or work study students
  • Provides work direction to others

Miscellaneous

  • Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor’s or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
  • 4 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting

Preferred Qualifications:

  • Education and/or experience in not-for-profit financial and/or general management in professional theatre or another performing arts field.

Please apply online at https://careers.northwestern.edu/psp/hr857prd_er/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=45833&PostingSeq=1

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website https://www.northwestern.edu/coronavirus-covid-19-updates/health/vaccine/

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Instructions to Apply:

Please apply online at the link below.

To apply for this job please visit careers.northwestern.edu.

Pay Rate/Range*: $59,000 – 73,000/year