The Finance Coordinator is a key team player within Steppenwolf’s general management team. Reporting to the Finance Director, the Finance Coordinator supports the business office through accounts payable (A/P) management, payroll processing, regulatory reporting, and a high level of communication with constituents. This position is responsible for the processing of payroll on a bi-weekly basis which includes the maintenance of all related records and employee demographic, benefit, and compensation set-up. They are also in charge of weekly accounts payable processing, which includes vendor maintenance and administration of the related electronic requisition program. The ideal Finance Coordinator brings a high level of analysis, problem solving skills and a curiosity on how to make systems and processes better for users.
Areas of Responsibility:
· Setup and maintain employee information profiles in Paylocity WebPay and NovaTime
· Administer employee benefit, deduction, salary/rate, and paid time off assignments in WebPay and NovaTime as directed by HR Director
· Provide training to staff on the use of NovaTime and WebPay timekeeping systems
· Process payroll on a bi-Weekly basis for employees, according to pay schedules
· Issue pay advances, final checks and vacation payouts requested by HR Director
· Submit 401(k) payments electronically to Wells Fargo on bi-weekly basis
· Import weekly payroll GL file from WebPay into the accounting system
· Distribute paychecks on bi-weekly schedule
· Terminate employee profiles in WebPay and NovaTime when necessary and advised by HR Director
· Oversee and organize the receiving and distribution of payable invoices, including prioritizing invoices to ensure on-time payment
· Create new and maintain current vendor profiles in MIP Fund Accounting system
· Provide training to staff members responsible for using the Electronic Requisition (E-Req) system to request invoice payments
· Process the payment requests submitted through E-Req on a weekly basis
· Apply corrections to A/P sessions as advised by the Finance Manager
· Cut and organize A/P checks for singing by the Finance Director and General Manager
· Coordinate the distribution of payment checks
· Follow-up on unpaid invoices
· Monitor volume of weekly invoice processing, tracking invoices to log those which were past due and/or paid on time
· Report the findings of invoice monitoring to Finance Director in the form of monthly A/P Metrics summary documentation
· File parking and sales tax returns, and maintain schedules of licenses, fees, and taxes to track timing and spending
· Prepare and maintain schedules for annual financial statement audit, assisting the Finance Director as needed
· Prepare and maintain schedules for tax filings as needed
· Respond to unemployment audits of vendors and employees
· Work with Finance Director on financial reporting projects and special projects as needed
Successful candidates will have:
· Have knowledge and experience with Microsoft Office programs, with Excel being the priority
· Have technological capability to quickly learn Paylocity payroll systems and MIP Fund Accounting systems
· Possess excellent time management skills
· Meet deadlines for payroll and invoice due dates
· Pay great attention to detail
· Exhibit good judgment and communication skills in dealing with vendors and employees
· Be proactive in working with departments to meet deadlines for payroll and invoice due dates
· Have outstanding written and oral communication skills
· Steppenwolf gives preference to candidates who have demonstrable experience advocating for equity, diversity and inclusion.
· Commitment to working with diverse groups in terms of gender expression, race, sexual orientation, religion, ability, age, class, and immigrant status
Steppenwolf Theatre Company is the nation’s premier ensemble theater. Formed by a collective of actors in 1976, the ensemble represents a remarkable cross-section of actors, directors and playwrights. Thrilling and powerful productions from Balm in Gilead to August: Osage County—and accolades that include the National Medal of Arts and 12 Tony Awards— have made the theater legendary. Steppenwolf produces hundreds of performances and events annually in its three spaces: the 515-seat Downstairs Theatre, the 299-seat Upstairs Theatre and the 80-seat 1700 Theatre. Artistic programming includes a seven-play season; a two-play Steppenwolf for Young Adults season; Visiting Company engagements; and LookOut, a multigenre performances series. Education initiatives include the nationally recognized work of Steppenwolf for Young Adults, which engages 15,000 participants annually from Chicago’s diverse communities; the esteemed School at Steppenwolf; and Professional Leadership Programs. While firmly grounded in the Chicago community, nearly 40 original Steppenwolf productions have enjoyed success both nationally and internationally, including Broadway, Off-Broadway, London, Sydney, Galway and Dublin. Anna D. Shapiro is the Artistic Director and David Schmitz is the Executive Director.
For additional information, visit steppenwolf.org, facebook.com/steppenwolftheatre, twitter.com/steppenwolfthtr and instagram.com/steppenwolfthtr.
Steppenwolf Theatre Company strives to create thrilling, courageous, and provocative art in a thoughtful and inclusive environment. We succeed when we disrupt your routine with experiences that spark curiosity, empathy and joy. We invite you to join our ensemble as we navigate, together, our complex world.
Steppenwolf Core Values:
Equity + Inclusion
Integrity + Curiosity
Courage + Collaboration
Accountability + Leadership
Steppenwolf Theatre Company is an equal opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Steppenwolf complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
We strongly encourage applications from people of color and members of underrepresented groups.
Interested candidates should submit a cover letter, resume and three references by following this link by December 20, 2019.
NO PHONE CALLS OR EMAILS PLEASE.